KOSDER SHIP OPERATORS AND OPERATORS ASSOCIATION REGULATIONS
Article 1 - Name and Center of the Association
Name of the Association: Coaster Shipowners and Operators Association.
The short name of the association is: KOSDER.
The headquarters of the association is Istanbul.
The full address of the association:
The full address of the association: Koşuyolu Mah. Katip Salih St. No:36 Kadıköy-Istanbul
The association has no branches.
The association's logo cannot be sold, cannot be used for purposes other than its intended purpose, and cannot be used outside members without the permission of the Board of Directors. The association logo is determined and changed by the General Assembly.
Article 2 - Purpose of the Association
The association was established to create a solidarity platform between shipowners and operators of all types of Turkish-owned ships, called coasters, used for various purposes, and engaged in close sea transportation in national and international waters, and to contribute to the development of the Turkish coaster fleet.
For this purpose, the association works to bring honor and prestige to the Turkish coaster industry by preserving the solidarity, strengthening and development, unity and integrity of Turkish coaster shipowners and ship operators in the social and economic field, and encourages and supports all kinds of activities for this purpose.
Article 3 - Activities of the Association
a) Works to protect the rights, interests and economic interests of Turkish coaster shipowners and ship operators;
b) Engages in all kinds of social, cultural and commercial activities that are needed to achieve the purpose and are not prohibited by law,
c) Conducts and supports the necessary domestic/international research and development activities to increase the standards of Turkish coaster transportation and the quality levels of enterprises;
d) It coordinates the operations of all types of ships included in the Turkish coaster fleet in accordance with national and international competition conditions and safety rules, and the organization, standardization, design, research and development projects necessary for the renewal of the fleet that cannot meet these conditions, and provides contribution and support to such studies, and provides real and Establishes collaborations and solidarity with legal entities;
e) Conducts projects and studies to contribute to the development of the Turkish coaster fleet, appoints experts and experts from home and abroad if necessary, carries out joint studies with scientists and universities, institutes and research centers at home and abroad, can form expert committees for this purpose and provides expert services when necessary. ;
f) Engages in international activities, becomes a member of associations and/or organizations abroad that are active in its field, and carries out joint work or helps with these organizations,
g) Organizes national/international seminars/meetings to increase the international awareness of Turkish coaster shipowners and ship operators, sends representatives to such seminars and meetings organized by third parties, and covers the subsistence, lodging and travel expenses of the representatives sent or invited from home/abroad;
h) Benefits from all kinds of opportunities that will arise during and after the European Union (EU) membership process, develops projects within this framework, organizes events and contributes or participates in the organized organizations;
i) Benefits from European Union (EU) funds and supports for non-governmental organizations,
j) Provides all kinds of information, documents and publications related to coaster management and near sea transportation, creates a documentation center, information bank, library, electronic and photo film centers;
k) Publishes publications such as newspapers, magazines, books and bulletins, and establishes a website (web page) in line with its objectives in order to announce its work;
l) Creates plans and projects for the redirection of heavy vehicles on Turkish highways to maritime transportation in order to contribute to the protection of the interests of public institutions and organizations and private enterprises and the environment;
m) Subscribes to publications to inform the members of the association about technological developments, market conditions and job opportunities, and publishes newsletters in printed/electronic media to inform its members regularly,
n) Shares information in a way to protect the interests of the country by conveying the plans and projects regarding maritime transportation of institutions and organizations engaged in production and trade within the borders of Turkey to the members of the association;
o) Communicates to the members of the Association the decisions taken/may be taken by public and private institutions and organizations related to maritime transportation and the changes in the decisions in force;
p) If deemed necessary to achieve the purpose, it carries out joint projects with public institutions and organizations on issues within their fields of responsibility, without prejudice to the provisions of the "Law on Relations of Associations and Foundations with Public Institutions and Organizations" No. 5072;
r) Supports Turkish coaster shipowners and ship operators by keeping in close contact with all state bodies that concern their activities, especially the Ministry of Transport, Maritime Affairs and Communications;
s) To discuss the problems and requests of Turkish coaster ship owners and ship operators with the relevant public and private institutions.
Notifies public and organizations;
t) Creates platforms to achieve a common goal with other associations or foundations, unions and similar non-governmental organizations in areas that are related to the purpose of the association and are not prohibited by law;
u) It helps its member Turkish coaster shipowners and ship operators to communicate with companies that will provide legal and/or technical support, if needed, in case of problems they may encounter during their international trade activities, and ensures cooperation by carrying out planned and programmed studies;
v) Within the framework of the law and its authority, the Association takes the necessary measures to prevent unfair competition among its members, both among its members and with its members, business owners, administration, etc. mediates in order to amicably resolve disputes that may arise between institutions;
y) Domestically if deemed necessary to achieve the purpose
and establishes a foundation federation abroad or joins an established federation.
joins or becomes a member;
z) Establishes facilities that associations can establish, provided that the necessary permission is obtained;
aa) Conducts aid collection activities, provided that the necessary permissions are obtained.
and accepts donations from home and abroad;
bb) To provide the revenues needed to achieve the purposes of the statute.
Establishes economic, commercial and industrial enterprises and becomes partners in order to
cc) In order for its members to benefit and spend their free time
establishes and furnishes social and cultural facilities;
dd) Developing and maintaining human relations among its members
It organizes events to ensure that its members are encouraged to participate in such events or
enables them to benefit;
ee) People in need of assistance in case of natural disasters occurring domestically and abroad.
areas and stricken ships that have become victims of ship accidents
providing material and in-kind assistance to its personnel, passengers or families
Article 4 - Right to Become a Member and Membership Procedures
Real or legal persons can become members of the association. Association members are designated as "Full" and "Honorary" members.
The conditions required to become a full member of the association are as follows:
Being over the age of 18, having the legal capacity to act, and being outside the scope of temporary/indefinite limitation of rights, deprivation of rights, or conviction due to a crime that prevents membership, specified in the Civil Code and the Law on Associations No. 5253.
Being a citizen of the Republic of Türkiye; This condition is not required for Honorary Members.
For foreign natural persons, having the right to settle in Turkey;
Being a ship owner, ship operator or owner/official of a company that engages in coaster transportation or being involved in coaster transportation;
For legal entity members, being a taxpayer registered with IMEAK Chamber of Shipping and/or Mersin Chamber of Shipping and/or one of their affiliated branches;
To be presented to the Association's board of directors for acceptance by two full members;
To accept, declare and undertake that he/she has read the association's charter, that he/she wishes to become a member, and that he/she will fulfill his/her obligations in accordance with the decisions written in the charter and taken/to be taken by the authorized boards.
If legal entities become members, the real person who will represent the legal entity in the association will be the chairman of the board of directors of the legal entity or the person assigned to represent and bind the legal entity in accordance with Article 6 of the Associations Law No. 5253. When this person's presidency or representation duty ends, the person who will vote on behalf of the legal entity is determined again. Legal members who want to change representatives must declare the new representative to the Association with a "Petition for Change of Representative". After the application reaches the association, the change of representative becomes legal with the decision of the Board of Directors.
A natural person cannot take part in the association both as a member on his own behalf and at the same time representing one or more legal entities.
He contributed to the association; Represented the Association at home and abroad; He made material and moral contributions to the association; The person who meets these specified conditions is elected as the "Honorary President" by the General Assembly upon the recommendation of the Board of Directors, with his approval and without the requirement of being a member of the association. The Honorary President may attend the Board of Directors meetings if he wishes. The Honorary President, who is a full member, has the right to vote and makes dues and other association payments.
Duties of the Honorary President:
• Expressing opinions and making suggestions on issues related to the activities of the association,
• To hold meetings with public and private organization officials regarding the activities of the Association and to convey the information, impressions and opinions obtained to the Board of Directors,
• Attending Board of Directors meetings and other meetings and activities organized by the Association and making visits,
• Expressing opinions on behalf of the Association and representing the Association within the knowledge of the Board of Directors.
Those who pay close attention to the Association at home and abroad, protect it and help it achieve its goals, and provide material and moral support.
Those who have provided significant support to me may be accepted as "Honorary Members" by the decision of the board of directors.
T.R. for Honorary Members. Nationality and direct involvement with the activities of the association are not required, these members cannot vote in the general assembly, they do not have the right to vote and be elected, and they do not have the obligation to pay dues. Honorary Membership is determined by the Board of Directors of the association, without requiring any application, with the approval of the person nominated by the Board of Directors.
The membership application to be made in writing to the Association Presidency is decided by the Association's board of directors within thirty days at most, accepting the membership or rejecting the request, and the result is notified to the applicant in writing. The member whose application is accepted is recorded in the book kept for this purpose.
If members who receive a letter of acceptance to membership fail to pay their entrance and annual dues within one month from the date they receive this letter, the Board of Directors decides whether their membership will be revoked.
Article 5 - Obligations and Rights of Members
a) By complying with the association charter and the decisions and principles of the association bodies;
b) They are obliged to pay their annual dues and debts to the Association on time.
Members who owe dues from previous periods can attend the general assembly of the association, but cannot vote.
All members have equal rights and each principal member has one vote in the general assembly. They can benefit from all kinds of facilities and opportunities of the Association under the conditions determined by the Association's board of directors.
No one can be forced to become a member of the association or to remain a member of the association. Every member has the right to leave the association by notifying them in writing.
Article 6 - Termination of Membership
Every member has the right to withdraw from the association by notifying them in writing.
a) Withdrawal from Membership with His/her Consent
No one can be forced to become a member of the association or to remain a member of the association. Every member has the right to leave the association by notifying them in writing. Members who resign from membership and whose exit procedures are completed are entitled to the membership fee, dues, aid, fixtures, etc. they paid to the association. They cannot claim any rights regarding refund or refund. A member who resigns or is expelled from the association must pay the membership fee for the period he/she was a member. The board of directors may collect dues debts through enforcement in accordance with the Code of Obligations.
b) Decline of Membership
It is the situation where the member loses any of the qualifications stipulated in Article 4 of the statute in order to become a member. If one of these situations is detected, the membership record will be deleted by the board of directors without the need for any further action.
c) Removal from membership
If one of the following situations is detected, a member may be removed from membership by the decision of the board of directors.
a) Acting contrary to the statute of the association,
b) Avoiding assigned duties,
c) Failure to pay accumulated membership fees within six months despite written warnings,
d) Not complying with the decisions made by the association bodies,
e) Having lost the membership conditions,
f) Members who have been convicted due to disgraceful crimes listed in the Turkish Penal Code and those who have a final judgment within the scope of the Anti-Terrorism Law No. 3713. Those who have a final judgment against them for crimes that will offend their honor, dignity and prestige (against any member of the Association) within the scope of Article 125 of the Turkish Penal Code.
Those who leave or are expelled from the association are deleted from the member registry and cannot claim rights from the association's assets.
The member may object to the decision of the board of directors within 1-3 months from the date of notification, but the decision of the board of directors is implemented until the first general assembly meeting. Following the discussion of the member's objection in the general assembly, the decision of the general assembly is implemented.
Article 7 - Association Bodies
The organs of the association are:
a) General assembly,
b) Board of directors,
c) Supervisory board,
Article 8 - Form of Establishment and Time of Meeting of the General Assembly of the Association
The general assembly is the most authorized decision-making body of the association and consists of members registered to the association.
a) Ordinary at the times specified below,
b) It convenes extraordinarily within thirty days when deemed necessary by the board of directors or supervisory board or upon the written request of one fifth of the members of the association.
The ordinary general assembly meets every two years, in March, on the day, place and time to be determined by the board of directors.
The general assembly meeting is called by the board of directors.
If the board of directors does not call the general assembly to an extraordinary meeting when deemed necessary by the audit board or upon the written request of one fifth of the members; Upon the application of the board of supervisors or one of the members within 30 days, the highest magistrate judge of the locality holds a hearing and assigns three members of the association to call the general assembly to a meeting.
Article 9 - Procedure for Calling the General Assembly
The board of directors prepares the list of principal members who have the right to attend the general assembly according to the association charter. Members who have the right to attend the general assembly must inform the day, time, place and agenda of the meeting at least fifteen days in advance.
- To be published in at least one newspaper,
- To be announced on the association's website,
- Notified in writing
- Sending information to the e-mail address provided by the member,
- Sending a message to the contact number,
- Using local broadcasting tools,
The meeting is called by: In this call, if the meeting cannot be held due to lack of majority, the day, time and place of the second meeting will also be stated. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days.
The place, day, time and agenda of the meeting are notified in writing to the local administrative authority at least 15 days before the meeting time. The list of members who will attend the meeting is also included in this letter.
If the meeting is postponed for any reason other than lack of majority, this situation is announced to the members in accordance with the call procedure for the first meeting, stating the reasons for the postponement. The second meeting must be held within six months at the latest from the postponement date. Members are invited to the second meeting according to the principles specified in the first paragraph.
The general assembly meeting cannot be postponed more than once.
Article 10 - General Assembly Meeting Procedure
The general assembly convenes with the participation of the absolute majority of the members who have the right to participate, and in cases of amendment of the statute and dissolution of the association, two-thirds; If the meeting is postponed due to lack of majority, majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and audit boards.
The list of members who have the right to attend the general assembly is kept ready at the meeting place. The identity documents issued by the official authorities of the members entering the meeting place are checked by the members of the board of directors or the officers appointed by the board of directors. Members enter the meeting place by signing their names on the list prepared by the board of directors.
If the meeting quorum is met, the situation is determined in a minute and the meeting is opened by the chairman of the board of directors or one of the members of the board of directors to be assigned by him.
After the opening, a Chairman and a sufficient number of vice-chairmen and secretaries are elected to manage the meeting and the Council Committee is formed. This election is made by open vote.
In the votes to be held for the election of the organs of the association, the voting members are required to show their identities to the council committee and to sign opposite their names on the list of attendees. The election of the association's bodies can be made on the basis of open or secret ballot.
The management and security of the meeting belongs to the Chairman of the Council.
At the general assembly, only items on the agenda are discussed. However, the issues requested to be discussed in writing by one tenth of the members present at the meeting must be included in the agenda.
Each member has one vote in the general assembly; The member must vote in person. Honorary members may attend general meetings but can not vote. If a legal entity is a member, the chairman of the board of directors of the legal entity or the person assigned to represent it votes.
The issues discussed and decisions taken at the meeting are written in a minute and signed together by the Chairman of the Council and the secretaries. At the end of the meeting, minutes and other documents are delivered to the incumbent chairman of the board of directors. The incumbent board chairman is responsible for preserving these documents and delivering them to the newly elected board of directors within seven days.
Article 11 - Voting and Decision-Making Procedures and Forms of the General Assembly
Voting is done openly at the General Assembly, unless otherwise decided. In open voting, the method specified by the President of the Council is applied.
In case of secret voting, the papers or ballot papers sealed by the Chairman of the Council are thrown into an empty container after the members have done the necessary things, and after the end of the voting, the result is determined by an open inventory.
General Assembly decisions are taken by the absolute majority of the members attending the meeting. However, decisions to change the statute and terminate the association can only be taken with a two-thirds majority of the members attending the meeting.
Article 12 - Decisions Taken Without a Meeting or Call
Decisions taken with the written participation of all members without coming together and decisions taken by all members of the association without following the call procedure written in this charter are valid. Making decisions in this way does not replace the ordinary meeting.
Article 13 - Duties and Powers of the General Assembly
The following issues are discussed and decided by the General Assembly.
a) Election of the organs of the association,
b) Changing the statute of the association,
c) Discussing the reports of the Board of Directors and Audit Boards and acquitting the board of directors,
d) Discussing the budget prepared by the board of directors and accepting it as is or with changes,
e) Supervising other organs of the association and dismissing them for justified reasons when deemed necessary,
f) Examining and deciding on objections made against the board of directors' decisions regarding rejection of membership or expulsion from membership,
g) Immovable property required for the association
Purchasing land or selling existing real estate,
h) To consult the board of directors, permanently or temporarily, regarding the establishment of all kinds of limited real rights, pledges, mortgages, and the removal of all kinds of limited real rights, pledges and mortgages established on all movable and immovable properties owned by the association, including in favor of third parties when necessary. granting authority,
i) Reviewing and approving the regulations to be prepared by the board of directors regarding the activities of the association, either as they are or with amendments,
j) Determining the remuneration and all kinds of allowances, traveling allowances and compensations to be paid to the chairman and members of the Association's Board of Directors and Audit Boards who are not public officials, and the daily and travel allowance amounts to be given to the members to be assigned for association services,
k) Deciding to join or separate the association from a federation,
l) Deciding to open the branches of the association and authorizing the board of directors to carry out the transactions related to the branch decided to be opened,
m) The association engages in international activities, joins or leaves associations and organizations abroad as a member,
n) The association establishes a foundation,
o) Termination of the association,
p) Examining and deciding on other suggestions of the board of directors,
q) As the most authorized body of the association, carrying out tasks and exercising powers that are not given to any other organ of the association,
r) Fulfilling other duties specified in the legislation by the general assembly.
Article 14 - Formation of the Board of Directors
The board of directors, consisting of 11 principal and 11 substitute members, is elected by the general assembly (by optional secret ballot) for a period of two years.
At its first meeting after the election, the board of directors determines the president, vice president, general secretary, treasurer and members by dividing the duties with a decision.
The board of directors may be called to a meeting at any time, provided that all members are notified. It meets with the presence of one more than half of the total number of members. Decisions are taken by the absolute majority of the total number of members attending the meeting.
A principal member of the board of directors who does not attend the board of directors meeting three times in a row and six times within a year without a valid excuse to be notified in writing, loses his title as "Principal Member of the Board of Directors".
In the event that a principal member loses this title, resigns or leaves office due to other reasons, it is mandatory to call substitute members to duty in order of the majority of votes received in the general assembly.
Article 15 - Duties and Powers of the Board of Directors
The board of directors fulfills the following matters.
a) To represent the association or to authorize one, several or a third party of its members in this regard,
b) To carry out transactions regarding income and expense accounts and to prepare the budget for the next period and present it to the general assembly,
c) To prepare regulations regarding the activities of the Association and submit them to the general assembly for approval, provided that they are not contrary to the statute,
d) With the authority given by the general assembly, to purchase immovable property, to sell movable and immovable property belonging to the association, to have a building or facility constructed, to make a rental agreement, to establish pledges, mortgages or real rights in favor of the association,
e) To ensure the opening of representative offices in places deemed necessary,
f) To implement the decisions taken at the general assembly,
g) To prepare the association's operating account statement or balance sheet and income statement and the report explaining the activities of the board of directors at the end of each activity year, and to present it to the general assembly when it meets,
h) Ensuring the implementation of the budget,
i) To decide on the admission or removal of members from the association,
j) To take necessary action against members who do not pay their annual dues.
k) To determine the membership entry and annual dues at the beginning of each calendar year, in parallel with the changes in economic conditions, in order to carry out the activities of the Association without interruption,
l) To take and implement all kinds of decisions within its authority in order to realize the purpose of the association,
m) To perform other duties and use the powers assigned to it by the legislation,
n) To recruit and fire personnel for the Association when necessary, and to determine their wages, allowances and compensations,
o) To employ personnel as experts, assistant experts, assistants and representatives for the purpose of carrying out the activities of the Association,
p) To conduct research, collect and publish data on issues that directly or indirectly concern the sector, and provide advisory information.
Article 16 - Establishment of the Supervisory Board
The Auditing Board is elected by the general assembly as three main and three substitute members and elects a chairman from among themselves at the first meeting.
If there is a vacancy in the primary membership of the audit board due to resignation or other reasons, it is mandatory to call the substitute members to duty in order of the majority of votes received in the general assembly.
Article 17 - Duties and Powers of the Audit Board
Supervisory board; of the association,
Whether it operates in line with the purpose and work subjects stated in its charter to be carried out to achieve the purpose,
Whether books, accounts and records are kept in accordance with the legislation and the association charter.
It audits in accordance with the principles and procedures specified in the association charter and at intervals not exceeding one year, and presents the audit results in a report to the board of directors and the general assembly when it meets.
The audit board calls the general assembly to a meeting when necessary.
Article 18 - Income Sources of the Association
The income sources of the association are listed below:
a) Membership dues: Members are charged 1000.00 TL as an entrance fee and 150.00 TL monthly dues. The BOARD OF DIRECTORS is authorized to increase or decrease these amounts,
b) Donations and aid made voluntarily by real and legal persons to the association,
c) Income obtained from activities such as tea and dinner meetings, trips and entertainment, performances, concerts, sports competitions and conferences organized by the association,
d) Donations and aid to be collected in accordance with the legislative provisions on aid collection,
e) Profits obtained from the commercial activities undertaken by the association to provide the income it needs to realize its purpose,
f) From the income obtained from the Economic Enterprise and its subsidiaries,
g) From the income obtained from the assets of the association,
h) Other income.
Article 19 - Bookkeeping Principles and Procedures of the Association
a) The books and records of the association are kept in accordance with the procedures and principles specified in the Associations Regulation. According to this:
b) In the association, books are kept on the basis of business account. However, if the annual gross income exceeds the limit specified in Article 31 of the Associations Regulation, books are kept on a balance sheet basis, starting from the following accounting period.
c) In case of switching to the balance sheet basis, if the above-mentioned limit is dropped for two consecutive accounting periods, it can be converted to the operating account basis from the following year.
d) Regardless of the above-mentioned limits, books may be kept on the balance sheet basis with the decision of the board of directors.
e) If the association opens a commercial enterprise, books are also kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.
Article 20 - Books to be Kept
The following books are kept in the association.
a) The books to be kept on a business account basis and the principles to be followed are as follows:
i) Decision Book: The decisions of the board of directors are written in this book in order of date and number, and six of the decisions are signed by the members attending the meeting.
ii)Member Registry Book: The identity information of those who join the association as members, their entry and exit dates are recorded in this book. Entry and annual dues paid by members can be recorded in this book.
iii) Document Record Book: Incoming and outgoing documents are recorded in this book with date and sequence number. The original copies of incoming documents and outgoing documents are filed. Documents received or sent via e-mail are stored by printing them.
iv) Business Account Book: Income received and expenses incurred on behalf of the association are recorded clearly and regularly in this book.
v) Receipt Document Record Book: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of those who received and returned these documents, and the dates they received and returned them are recorded in this book.
vi) Fixture Book: The acquisition date and manner of the association's fixtures, the places where they are used or given away, and the deregistration of those that have expired are recorded in this book.
It is not mandatory to keep the Receipt Record Book and the Fixed Asset Book.
a) The books to be kept on a balance sheet basis and the principles to be followed are as follows:
The books recorded in the 1st, 2nd and 3rd subparagraphs of paragraph i)(a) are also kept in case of keeping books on a balance sheet basis.
ii)Journal Book and General Ledger: The method of keeping and recording of these books is carried out in accordance with the principles of the Tax Procedure Law and the Accounting System Application General Communiqués published pursuant to the authority given to the Ministry of Finance by this law.
Article 21 - Certification of Books
The books that are required to be kept in the association (except the General Ledger) are certified by the provincial directorate of associations or a notary public before starting to use them. The use of these notebooks continues until the pages run out and no interim confirmation of the notebooks is made. However, the Journal Book, which is kept on a balance sheet basis, must be re-certified every year in the last month before the year in which it will be used.
Article 22 - Preparation of Income Statement and Balance Sheet
If records are kept on a business account basis, a "Business Account Table" (specified in Annex 16 of the Associations Regulation) is prepared at the end of the year (December 31). If books are kept on the balance sheet basis, a balance sheet and income statement are prepared at the end of the year (December 31) based on the Accounting System Application General Communiqués published by the Ministry of Finance.
Article 23 - Income and Expense Transactions of the Association
Association revenues are collected with a "Receipt Certificate" (an example of which is in ANNEX-17 of the Associations Regulation). If the association's revenues are collected through banks, documents such as receipts or account statements issued by the bank will serve as receipts.
Association expenses can be made through expense documents such as invoices, retail sales receipts, self-employment receipts, or
done. However, for the association's payments that are within the scope of Article 94 of the Income Tax Law, an expense slip is required in accordance with the provisions of the Tax Procedure Law, and for payments that are not within this scope, documents such as "Expense Receipt" or "Bank Receipt" (an example of which can be found in ANNEX-13 of the Associations Regulation) It is used as an expense document.
Free deliveries of goods and services to be made by the association to individuals, institutions or organizations are made with the "In-Kind Aid Delivery Certificate" (a sample of which is in ANNEX-14 of the Associations Regulation). Free deliveries of goods and services to be made to the association by individuals, institutions or organizations are accepted with the "In-Kind Donation Receipt Certificate" (a sample of which is in ANNEX-15 of the Associations Regulation).
These documents; In the form and size shown in Annex-13, Annex-14 and Annex-15 of the Associations Regulation, with consecutive series and sequence numbers, self-carbon bindings consisting of fifty original and fifty cover sheets, or a form or continuous form to be printed via electronic systems and writing machines It is pressed into shape. Documents to be printed as forms or continuous forms must be of the specified quality.
Article 24 - Receipt Documents
"Receipt Documents" (in the format and size shown in ANNEX-17 of the Associations Regulation) to be used in the collection of the association's revenues are printed at the printing house by the decision of the board of directors.
Printing and control of receipt documents, receiving them from the printing house, recording them in the ledger, handover between old and new treasurers and receipt documents, and the use of these receipt documents by the person or persons who will collect income on behalf of the association and the delivery of the collected revenues, in accordance with the relevant provisions of the Associations Regulation. moves.
Article 25 - Certificate of Authorization
Except for the main members of the board of directors, the person or persons who will collect income on behalf of the association are determined by the decision of the board of directors, also specifying the period of authority. The "Authorization Certificate" (included in Annex-19 of the Associations Regulation) containing the clear identity, signature and photographs of the persons who will collect income is prepared in two copies by the association and approved by the chairman of the board of directors of the association. Principal members of the board of directors may collect income without a certificate of authority.
The duration of authorization certificates is determined by the board of directors as one year at most. Expired authorization documents are renewed according to the first paragraph. In cases where the authorization certificate expires or the person for whom the authorization certificate is issued resigns, dies, or is terminated from employment or duty, it is mandatory to submit the issued authorization documents to the board of directors of the association within one week. Additionally, the authority to collect revenue can be revoked at any time by the decision of the board of directors.
Article 26 - Storage Period of Income and Expense Documents
Except for the books, receipts, expenditure documents and other documents used by the association are kept for 5 years in accordance with the number and date order in the books in which they are recorded, without prejudice to the periods specified in special laws.
Article 27 - Submission of Declaration
After the "Association Declaration" regarding the results of the association's activities and income and expense transactions for the previous year as of the end of the year (presented in Annex-21 of the Associations Regulation) is approved by the association's board of directors, it is submitted to the relevant local authority by the president of the association within the first four months of each calendar year. is given to the superior.
Article 28 - Notification Obligation
Notifications to be made to the local authority;
a) General Assembly Result Notification
Within thirty days following the ordinary or extraordinary general assembly meetings, the "General Assembly Result Notification" (included in Annex-3 of the Associations Regulation) containing the principal and substitute members elected to the management and audit boards and other bodies is submitted to the local authority.
In case of a change in the statute at the general assembly meeting; The minutes of the general assembly meeting, the old and new version of the amended articles of the charter, the final version of the association charter, each page of which is signed by the absolute majority of the members of the board of directors, shall be submitted to the local authority within the period specified in this paragraph and as an attachment to a letter.
b) Notification of Immovable Properties
The immovable properties acquired by the association are reported to the local administrative authority by filling out the "Immovable Property Declaration" (presented in ANNEX-26 of the Associations Regulation) within thirty days from the date of registration in the land registry.
c) Notification of Receiving Assistance from Abroad
If the association is to receive aid from abroad, it must fill out the "Notification of Receiving Assistance from Abroad" (specified in ANNEX-4 of the Associations Regulation) and notify the local administrative authority before receiving aid.
Cash aid must be received through banks and the notification requirement must be met before use.
d) Notification of Changes
- Change in the location of the association (specified in ANNEX-24 of the Associations Regulation) "Residence Change Notification";
- Changes in the association bodies other than the general assembly meeting (specified in ANNEX-25 of the Associations Regulation) "Notification of Changes in the Association Bodies"
It is notified to the local administrative authority within thirty days following the change.
Changes made to the association charter are also notified to the local authority within thirty days following the general assembly meeting in which the charter change is made, as an annex to the general assembly result notification.
Article 29 - Internal Audit of the Association
Internal auditing may be carried out by the general assembly, board of directors or audit board of the association, or auditing may be carried out by independent auditing firms. The fact that an audit has been carried out by the general assembly, the board of directors or independent audit firms does not eliminate the liability of the audit board.
The association is audited by the audit board at least once a year. The general assembly or the board of directors may conduct audits or have independent auditing firms carry out audits when deemed necessary.
Article 30- Borrowing Procedures of the Association
If necessary, the association may take on any kind of debt with the decision of the board of directors in order to achieve its purpose and carry out its activities. This borrowing can be done for the purchase of goods and services on credit or in cash. However, this borrowing cannot be made in amounts that cannot be covered by the association's income resources or in a manner that would cause the association to have difficulty paying.
Article 31 - Opening a Representative Office
The association may open representative offices in places it deems necessary in order to carry out association activities, by the decision of the board of directors. The address of the representative office is notified in writing to the local administrative authority of that place by the person or persons appointed as representatives by the decision of the board of directors. Representatives may not be represented in the General Assembly.
Article 32 - Regulation Amendment
Changes to the statute can be made by the decision of the general assembly.
In order to make changes to the charter at the general assembly, a 2/3 majority of the members who have the right to attend and vote in the general assembly is required. If the meeting is postponed due to lack of majority, majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and audit boards.
The decision majority required for a charter change is 2/3 of the votes of the members who attend the meeting and have the right to vote. Voting for charter amendments is made openly at the general assembly.
Article 33 - Method of Dissolution of the Association and Liquidation of its Assets
The general assembly may decide to terminate the association at any time.
In order for the termination issue to be discussed at the general assembly, a 2/3 majority of the members who have the right to attend and vote in the general assembly is required. If the meeting is postponed due to lack of majority, majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and audit boards.
The majority required for a termination decision is 2/3 of the votes of the members who attend the meeting and have the right to vote. Decision of termination voting is made openly in the General Assembly.
Article 34 - Liquidation Procedures
When the decision to terminate is made by the general assembly, the money, property and rights of the association are liquidated by the liquidation board consisting of the last board members. These procedures start from the date when the general assembly decision regarding termination is taken or the automatic termination becomes final. The phrase "In Liquidation" is used in front of the name of the association in all transactions during the liquidation period.
The liquidation board is responsible and authorized to complete the liquidation of the association's money, property and rights from beginning to end in accordance with the legislation.
This board first examines the accounts of the association. During the examination, the books, receipts, expenditure documents, title deed, bank records and other documents belonging to the association are determined and its assets and liabilities are recorded in a report. During the liquidation process, a call is made to the creditors of the association and their assets, if any, are converted into cash and paid to the creditors. If the association is a creditor, the receivables are collected. All money, property and rights remaining after the collection of receivables and payment of debts are transferred to the place determined at the general assembly. If the place to be transferred is not determined at the general assembly, it is transferred to the association that is closest to its purpose in the province where the association is located and has the highest number of members on the date of termination.
All transactions related to liquidation are shown in the liquidation report and the liquidation procedures are completed within three months, excluding additional periods given by the local administrative authorities based on a justified reason.
Following the completion of the liquidation and transfer of the money, property and rights of the association, the liquidation board must notify the local administrative authority of the location where the headquarters of the association is located in a letter within seven days, and the liquidation report must be attached to this letter.
The last members of the board of directors are responsible for keeping the books and documents of the association as the liquidation board. This duty can be conferred to a board of member too. These books and records must be kept for five years.
Article 35 - Lack of Provision
In matters not specified in this statute, the Associations Law, the Turkish Civil Code and this law
The provisions of the Associations Regulation and other relevant legislation regarding associations shall apply.
Provisional Article 1
The temporary Board Members who will represent the association and carry out the affairs and transactions related to the association until the association bodies are established at the first General Assembly are listed below.
1st President Salih Zeki Çakır
2nd Vice President Hüseyin Kocabaş
3rd Secretary General Yalçın Akın
4.Treasurer Mahmut Turan
5th Board Member Hasan Sabri Tomba
6th Board Member Adnan Naiboğlu
7th Board Member Çetin Seven
This regulation consists of 35 articles and 1 (one) provisional article.
Board members ;
PRESIDENT: Hakan ÇENDİK
VICE PRESIDENT: Begüm NERGİZ BİRBEN
VICE PRESIDENT: Yusuf Yalçın ÇAPOĞLU
SECRETARY GENERAL: Neslihan TORLAK GÖNENÇER
TREASURER: Mahmut TURAN
BOARD MEMBER - PRINCIPAL: Akif Murat URAL
BOARD MEMBER - PRINCIPAL: Hüseyin Avni ŞAN
BOARD MEMBER - PRINCIPAL: Hüseyin UYSAL
BOARD MEMBER - PRINCIPAL: Nadir ÖZSOY
BOARD MEMBER - PRINCIPAL: Sinan ATASOY
BOARD MEMBER - PRINCIPAL: Sinan BAŞAK
This regulation consists of 35 articles and 1 (one) provisional article.